Vendor Statements series: this is part 5 of 5. Work through them in order the first time.

1. Set Up Vendors for Vendor Statements
2. Add and Manage Vendor Bills and Credits
3. Create, Pay, and Finalize a Vendor Statement
4. Export Vendor Statements to Your Accounting System
5. Create Vendor Bills From Van Line Statements (UniGroup and Atlas) (this article)

Overview

If you're a UniGroup or Atlas agent with a van line connection, Supermove brings in the van line's statements for you. You can turn a statement into vendor bills and credits, then finalize and export them like any other vendor statement, without typing the van line statement into your accounting system.

In this article, you'll learn how to:

• Link each van line agent to a vendor
• Find your van line statements
• Create vendor bills from a statement
• Finish and export the vendor statement

Step 1: Link each agent to a vendor

Supermove uses this link to know which vendor's bills to create.

1. Go to Settings → Van Lines → Van Line Connections.
2. Click the ⋮ on your UniGroup or Atlas connection and choose View details.
3. Click the Agents tab. The Vendor Profile column shows which agents are linked.
4. Click the ⋮ on an agent and choose Edit agent.
5. Choose the Vendor Profile and click Save.

Note: Create the vendor first if it doesn't exist, and select its Accounting Integration Vendor so the bills can export. See Set Up Vendors for Vendor Statements.

Step 2: Find your van line statements

1. On the connection, click the Data tab, then Statements.
2. Each row shows when it was Created At, the Statement date, and the number of Entries. Click a row to see each entry's credit, debit, and net amount.

If a statement is missing, click Import Recent Statement (UniGroup) or Import Statement (Atlas). For Atlas, choose a date: Supermove imports the settlement Atlas posted in that week. If Supermove already has that statement, it's updated to match.

Note: The import buttons only appear when your van line's API connection is set up. If you don't see them, reply to support.

Step 3: Create vendor bills

1. On the Statements list, click the ⋮ on the statement.
2. Choose Create vendor bills.
3. Review the dates in Create vendor bill items? and click Create.

Supermove creates vendor bills and credits for the statements in the week up to that statement date, and shows how many it created. It also finalizes any open vendor statements for the linked vendors.

Step 4: Review and export

1. Go to Vendors and open the linked vendor.
2. Check the new bills and credits on the Transactions tab (see Add and Manage Vendor Bills and Credits).
3. Open the statement on the Statements tab, then use ⋮ → Queue for export (see Export Vendor Statements to Your Accounting System).

⚠️ Important Notes

• Create vendor bills is greyed out with "Statement has no issue date" when the van line didn't send a statement date. Reply to support.
• It's also greyed out with "A finalized vendor statement already exists for this period." The bills for that week are already on a finalized statement, so they can't be created again.
• Because this step finalizes open statements for linked vendors, add any extra bills or payments for those vendors first.

FAQ

I can see the jobs on the van line statement, but nothing on the vendor. Why?
Bills aren't created until you choose Create vendor bills, and only for agents linked to a vendor profile (Step 1).

Do I still need to enter van line statements in my accounting system by hand?
No. Once the vendor is linked to your accounting system, export the finalized statement instead.

Related articles: Vendor Statements

Need Help?

Reply to your support conversation, or email help@supermove.com.