Overview

Vendor Statements help track and reconcile vendor-related transactions in Supermove. They consolidate Vendor Bills, Vendor Credits, and Vendor Payments into a single statement that can be reviewed, finalized, and exported to your accounting system.

Vendor Statements are commonly used for contractor payouts, commissions, and vendor reconciliation.

This article covers:

• Vendor Profiles
• Vendor Bills, Credits, and Payments
• Creating and reviewing Vendor Statements
• Finalizing statements
• Exporting Vendor Statements

Vendor Profiles

Every vendor in Supermove has a Vendor Profile where balances, transactions, and statement history are tracked. Vendors can include contractors, owner-operators, salespeople, coordinators, van line agents, and third-party vendors.

The Vendors section in the Office App allows users to:

• View vendor balances
• Review transaction history
• Create Vendor Statements
• Track payments and credits

Because all vendor activity is centralized in one place, accounting and payout workflows become easier to manage.

Note: When using Cost & Compensation, Supermove can automatically generate Vendor Bills from project compensation data. These bills can then be reviewed in Vendor Statements and exported to supported accounting systems like QuickBooks Online or Sage.

Vendor Bills, Payments, and Credits

Vendor Statements are built using three transaction types:

• Vendor Bills track money owed to the vendor
• Vendor Payments track payouts already made
• Vendor Credits track deductions or balances owed back to the company

These transactions are automatically grouped into Vendor Statements for reconciliation and export.

Automatic Vendor Bills

When using Cost & Compensation, Supermove can automatically generate Vendor Bills after a job is completed. This is commonly used for contractor pay and commissions.

This helps reduce manual entry and keeps compensation tied directly to project financials.

Creating a Vendor Statement

Vendor Statements can be created weekly, bi-weekly, monthly, or on any custom schedule that fits your workflow.

To create a Vendor Statement:

1. Open the Vendors section in the Office App
2. Select a vendor
3. Create a new statement
4. Choose a date range
5. Review included transactions
6. Save the statement

Supermove automatically pulls in open transactions that have not already been finalized on another statement.

Important: Only one open statement can exist per vendor at a time.

Reviewing Transactions

Before finalizing a statement, transactions can be reviewed to verify payouts, deductions, and balances.

If a transaction should not yet be included, it can be placed on hold and deferred to a future statement. This is helpful when reviewing disputed amounts or pending adjustments.

Vendor Statements move through the following statuses:

• Open — Statement is being reviewed
• Unpaid — Statement is ready for payment
• Paid — Payment has been issued
• Finalized — Statement is locked and ready for export

Warning: Once a statement is finalized, included transactions become locked through the statement workflow.

Van Line Statement Integration

For van line workflows, Supermove can automatically create Vendor Statements from incoming van line statements by matching agent records and generating related vendor transactions.

This helps reduce manual reconciliation work and keeps settlements organized within Supermove.

Exporting Vendor Statements

Finalized Vendor Statements can be exported to supported accounting systems, including:

• QuickBooks Online
• Sage

Exports include:

• Vendor Bills
• Vendor Credits
• Vendor Payments

This allows vendor transactions in Supermove to stay aligned with accounting records.

Note: Transactions are not exported until the statement is finalized.

Additional Notes

• Statements support custom date ranges
• Open transactions automatically appear on new statements
• Held transactions can be added to future statements
• Vendor workflows integrate with Cost & Compensation and accounting exports

The Vendors section in the Office App allows users to:

• View vendor balances
• Review transaction history
• Create Vendor Statements
• Track payments and credits